Microsoft Word For Mac Remove Personal Information

Posted By admin On 01.04.20

How to Anonymize Microsoft Word Files. To check for and remove personal information from Word 2010, 2013, and 2016 (.docx) files: Click the File tab at the top-left corner of the window. Click 'Info' in the column at the left side of the window. Click the 'Check for.

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Effective with Office 365 for Mac there is no longer an option to remove metadata; the instructions below do not apply. By default Mac Word should be removing personal information on save. To confirm follow the below steps: Click on Word and then Preferences. Click on Security. This document will tell you how to remove your name and contact information in comment boxes if you are using a personally-owned copy of Microsoft Word on a Mac. Step 1: Go to “Word” Menu Step 2: Select “Preferences” Step 3: In the bottom left corner, select “User Information”.

On Windows 10, when you create an Office document using Word, Excel, or PowerPoint, alongside the content, the file can also include personal information and hidden data (such as the name of the author, metadata, hidden text, and comments), which you may not want to share with other people.

Open the file you would like to remove metadata from Click the “Tools” menu and select the “Protect Document” option In the “Protect Document” window check the box next to “Remove personal information from this file on save. Remove Office for Mac applications Open Finder Applications. Command +click to select all of the Office for Mac applications. Ctrl+click an application you selected and click Move to Trash.

If you're planning to share a document, it's always a good idea to use the 'Document Inspector' feature available in Office 365, Office 2019, 2016, or older versions to review and remove any hidden information before sharing the document to protect your privacy.

In this Windows 10 guide, we walk you through the steps to remove personal information, as well as hidden data, from an Office document that you're about to publish online or share with others.

How to inspect and remove personal data from Word document in Office

To inspect and remove personal information before sharing a Word document, use these steps:

Important: If you think that you may need this information at some point in the future, it's recommended to remove the personal and hidden data from a copy of the document.

  1. Open the Word document.
  2. Click on File.
  3. Click on Info.

  4. On the right side, click the Check for Issues menu.

    Quick tip: Under the 'Inspect Document' section, you'll see an overview of the contents that you may want to remove from the file.

  5. Select the Inspect Document option.

  6. Check the contents that you want to inspect. For instance, in Microsoft Word, you can remove this information:

    • Comments, Revisions, and Versions.
    • Documents Properties and Personal Information.
    • Task Pane Add-ins.
    • Embedded Documents.
    • Macros, Forms, and ActiveX Controls.
    • Ink.
    • Collapsed Headings.
    • Custom XML Data.
    • Headers, Footers, and Watermarks.
    • Invisible Content.
    • Hidden Text.

  7. Click the Inspect button.

  8. Click the Remove all button for the information that you want to remove.

  9. Click the Reinspect button.
  10. Click the Inspect button again.
  11. If the document is clean, click the Close button. Otherwise, click the Remove all button to clear the information.

Once you complete these steps, you can safely publish or share the Microsoft Word document with other users without giving away your personal information or specific content.

Are you running an older version of Office? If so, you're missing out. If you switch to an Office 365 subscription, you can always upgrade to the newest version to access the latest features at no extra cost, and you get many other benefits, such as sharing the apps with other users and 1TB of OneDrive storage.

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Office 365 gives you full access to all the apps and perks, such as 1TB OneDrive storage and Skype minutes. You can also install Word, Excel, PowerPoint, Outlook, and other apps on up to five devices, and depending on the subscription, you can share the account with up to five people.

How to inspect and remove personal data from an Excel document in Office

To inspect and remove personal information before sharing an Excel spreadsheet, use these steps:

  1. Open the Excel document.
  2. Click on File.
  3. Click on Info.
  4. On the right side, click the Check for Issues menu.

  5. Select the Inspect Document option.

    Quick tip: In the rare case that you've saved the spreadsheet as a Shared Workbook, you won't be able to remove any hidden information. If you have to delete any information, you'll need to make a copy of the file, and then disable the Shared Workbook from the 'Review' tab.

  6. Check the contents that you want to inspect. For instance, in Microsoft Excel, you can remove this information:

    • Comments.
    • Documents Properties and Personal Information.
    • Data Model.
    • Content Add-ins.
    • Task Pane Add-ins.
    • PivotTables, PivotCharts, Cube Formulas, Slicers, and Timelines.
    • Embedded Documents.
    • Macros, Forms, and ActiveX Controls.
    • Links to Other Files.
    • Real Time Data Functions.
    • Excel Surveys.
    • Defined Scenarios.
    • Active Filters.
    • Custom Worksheet Properties.
    • Hidden Names.
    • Ink.
    • Custom XML Data.
    • Headers and Footers.
    • Hidden Rows and Columns.
    • Hidden Worksheets.
    • Invisible Content.

  7. Click the Inspect button.

  8. Click the Remove all button for the information that you want to remove.

  9. Click the Reinspect button.
  10. Click the Inspect button again.
  11. If the document is clean, click the Close button. Otherwise, click the Remove all button to clear the information.

After you complete the steps, you can share the Excel spreadsheet with colleagues or clients without also sharing your personal information.

How to inspect and remove personal data from PowerPoint document in Office

To inspect and remove personal information before sharing a PowerPoint presentation, use these steps:

Personal Information Protection

  1. Open the PowerPoint document.
  2. Click on File.
  3. Click on Info.
  4. On the right side, click the Check for Issues menu.

  5. Select the Inspect Document option.

  6. Check the contents that you want to inspect. For instance, in Microsoft PowerPoint, you can remove this information:

    • Comments.
    • Documents Properties and Personal Information.
    • Content Add-ins.
    • Take Pane Add-ins.
    • Embedded Documents.
    • Macro, Forms, and ActiveX controls.
    • Revision Tracking Data.
    • Ink.
    • Custom XML Data.
    • Invisible On-Slide Content.
    • Off-Slide Content.
    • Presentation Notes.

  7. Click the Inspect button.

  8. Click the Remove all button for the information that you want to remove.

  9. Click the Reinspect button.
  10. Click the Inspect button again.
  11. If the document is clean, click the Close button. Otherwise, click the Remove all button to clear the information.

Once you complete the steps, you can publish the PowerPoint presentation online or share it with other people without giving away your personal information.

More Windows 10 resources

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources:

Microsoft Word For Mac Remove Personal Information System

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